Position Description – Executive Assistant, Cross Properties, Inc.

– Opportunity for an individual with real estate-related experience to take on the administrative responsibilities of a (25-year) real estate professional in The Roanoke Valley of VA. The workload of the busy practice needs a steady hand to help the company and team leader navigate large sales growth.

– The number one responsibility of the executive assistant is maintaining a positive and efficient work environment for our team leader.

– Additional responsibilities include communications with our clients, vendors, and other real estate professionals, which includes ongoing marketing, pro-active problem-solving, and complete file management (paper and digital).

The Executive Assistant’s Duties include, but are not limited to the following:

– Being willing to learn and apply the Team’s systems for working with clients and completing real estate transactions.

– Handling all administrative responsibilities that keep our team leader on track with scheduling appointments, and completing daily to-do’s

– Office materials management, and handling communications with clients before, during, and after the home buying & selling process.

– Research, general analytics measurements, and data entry

– Taking our real estate buyers and sellers (files and associated admin work) from contract to closing and beyond

– Keeping up-to-date notes on contacts with clients and all digital paperwork on Team’s CRM

– Maintaining online transaction-tracking board, touching each transaction every weekday

– Managing files, vendors, and contractors for our real estate inventory (retail and wholesale properties)

– Preparation for, and participation in, regularly scheduled re-group meetings with entire team

– Being available during normal weekday business hours (8:00 AM to 5:00 pm) with 1 hour lunch break

– Being available to take on additional duties when the team leader or other staff are not available

Salary and Benefits:

– Salary is based on experience and education, and includes end of year performance bonus pay.

– Full-time, salary range $35,000 – $45,000 per year, plus bonuses

– Two uninterrupted WEEKS OFF (10 business days) earned at end of the first year of service

– All major US holidays OFF (7 business days)

– 401K & Health Insurance

– Advancement within the company is the future goal for this position!

The minimum required work experience and qualifications for this position are:

• 5 years office experience with 2 years as an executive assistant in real-estate (or other similar experience)
• Valid Virginia Driver’s License in good standing
• Associates degree complete in related field (2 years) or higher degree
• If you have some, but not all of the experience, we would still like to hear from you

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